New Parent Forms

Please find all the forms that need to be signed and completed prior to your child starting at Willows attached to the links.

You will also need to read our general Willows Policies which you can find HERE.

Huish Registration Form

Child's Name

First Name

Last Name

What does s/he like to be called?

Date

MM

DD

YYYY

Current Year Group (Class)

Parent/Guardian Details

First Name

Last Name

Does this person have parental responsibility?

Yes I have parental responsibility

No I don't have parental responsibility

Home Address:

Does the child normally live at this address?

Yes this child lives at this address

No this child does not live at this address

Work Address:

Home Phone Number

(###)

###

####

Mobile Phone Number

(###)

###

####

Work Phone Number

(###)

###

####

Parent/Guardian Details

First Name

Last Name

Does this person have parental responsibility?

Yes I have parental responsibility

No I don't have parental responsibility

Home Address:

Does the child normally live at this address?

Yes this child lives at this address

No this child does not live at this address

Work Address:

Home Phone Number

(###)

###

####

Mobile Phone Number

(###)

###

####

Work Phone Number

(###)

###

####

Does anyone else have parental responsibility? If yes please give details below.

Emergency Contact Details

First Name

Last Name

Address:

Relationship to Child:

Mobile Number:

(###)

###

####

Alternative Contact Number:

(###)

###

####

Emergency Contact Details:

First Name

Last Name

Address:

Relationship to Child

Mobile Phone Number:

(###)

###

####

Alternative Phone Number

(###)

###

####

About Your Child

Please detail any additional/special needs your child has: (please provide full details)

Please detail any dietary requirements / food allergies for your child: (please provide full details)

Is there anything your child doesn't like (food or games etc) or is scared of?

What are your child's favourite activities?

Signed:

First Name

Last Name

Date

MM

DD

YYYY

Huish Parent Contract

Child's Name

First Name

Last Name

Parent Name

First Name

Last Name

• I consent for my child to attend Willow Childcare @ Huish Primary School. I understand that the club has policies and procedures (which are available for reference at the club), and that there are expectations and obligations relating both to the club and to myself and my child, and I agree to abide by them. • I understand that Willow Childcare is a play setting and that whilst my child is there Willow Childcare is legally responsible for him/her. • My child will be provided with a snack and drink whilst at the club unless otherwise requested. • Once my child arrives at Willow Childcare he/she will be in the care of Willow Childcare until collected and signed out by an authorised person. • I will notify the club before the start of the session if I am collecting my child from school on a day that he/she is booked to attend the club. I understand that I will be charged for the booked session. • I will book my child into the club on a half termly basis and will pay promptly for all booked sessions whether my child attends or not (eg due to illness or holidays), unless I have made other arrangements with the manager. Amendments to booking forms after the start of term will incur a £10 admin fee. • Refunds will not be issued once the term has started. • Booked days cannot be swapped for other days unless agreed by the manager. • Payment not received by the date required on the booking form email, message, or text will result in a £10 admin fee. • If payment is not received by the first day of the new half term a £10 admin fee will be applied. • Late payment may result in your child's care being stopped until payment it received. • It is my responsibility to keep the club manager informed of any alterations to the information regarding my child (eg contact details, medical conditions, etc). • I accept that my child may take part in messy activities while at Willow Childcare. I understand that I can provide my child with appropriate clothing to accommodate this if I wish. • Willow Childcare closes at 5.30pm. If, due to unforeseen circumstances, I am going to be late, I will contact the manager/deputy as soon as possible. • If I do not collect my child by 5.30pm I will pay a charge of £10 PER CHILD to cover the costs of the staff who are legally required to supervise my child. This is non-negotiable. • If I do not collect my child by 6.30pm, and the club has been unable to reach me or any of my emergency contacts, I understand that Willow Childcare will follow its Uncollected Children Policy and contact Social Care. • Whilst Willow Childcare tries to ensure the safety and security of items, I understand that it cannot be held responsible for loss or damage to my child’s property whilst at the Club. • I have read the club’s Behaviour Management Policy and agree to its terms and appreciate that in some circumstances it may be necessary to exclude my child from the club, and I will pay for any missed sessions unless otherwise agreed with the manager. • If there are any accidents or incidents at Willow Childcare involving my child, I will be informed. • If my child has an accident at the club, he/she will be treated by a qualified first aider and I will be informed as soon as possible. If my child needs urgent medical treatment and I am unavailable, a member of staff from Willow Childcare will sign any consent forms necessary for treatment on my behalf, as stated on the club’s Medical Form. • Information held by Willow Childcare regarding my child will be treated as confidential. However, in certain circumstances, for example if there are child protection concerns, I understand that the club has a legal duty to pass certain information on to other agencies, including Police, Social Care and health care professionals. • I understand that aggressive and abusive behaviour towards staff and other children attending will not be tolerated.

I have read and understood the above terms and conditions and I agree to abide by them.

Signed:

First Name

Last Name

Date:

MM

DD

YYYY

Huish Behaviour Policy & Contract

We understand that children have 'good' days and 'bad' days and that sometimes they may behave in an unacceptable manner. However, it is our role to protect all our children against aggressive, disruptive, and rude behaviour. This policy outlines the behaviour expectations and consequences for our breakfast and after school clubs. It aims to create an environment where children can develop self-discipline and self-esteem within an atmosphere of mutual respect and encouragement. Our Approach We believe that children flourish best in an ordered environment in which everyone knows what is expected of them. Children should be free to develop their play and learning without fear of being hurt or hindered by anyone else. To achieve this: 1. Rule Establishment: Rules governing the conduct of the club and behaviour of the children will be discussed and agreed upon within the club. These rules will be explained to all newcomers, both adults and children. 2. Consistent Application: All adults in the club will ensure that the rules are applied consistently, so children have the security of knowing what to expect and can build up useful habits of behaviour. 3. Positive Role Models: All adults will try to provide a positive model for the children with regard to friendliness, care, and courtesy. 4. Praise and Encouragement: Adults in the club will praise and endorse desirable behaviour such as kindness and a willingness to share. 5. Parental Agreement: Parents and carers will sign an agreement form to these behaviour rules, signifying their agreement when joining Willows. Behaviour and Consequences LEVEL 1 Behaviour - If you are rude to another child. - If you are unkind to another child. - If you are rude to an adult. - Shout out when an adult is speaking or taking the register. - Damage equipment. Consequence Any of the following could be used: - Reminder of acceptable behaviour. - Thinking time away from the others for 5 minutes. - Be asked to apologise. LEVEL 2 Behaviour - Continue with any of the Level 1 behaviour. - Fight - Hit someone - Spit - Steal - Use inappropriate language/write inappropriate words. - Argue rudely or aggressively with an adult. - Deliberately damage property. Consequences Any of the following could be used: - Reminder of acceptable behaviour - Thinking time away from the other for 5 minutes. - Speak to your parents when they collect you. - Be asked to apologies - Parent/carer warned of consequences of further unacceptable behaviour. LEVEL 3 Behaiviour - Continue with any of Level 1 or 2 Consequences - Parents will be called and asked to collect the child immediately. - Placement at Willows would be at risk for future bookings.

I confirm that I have read and agree to the behaviour policy.

Name

First Name

Last Name

Date

MM

DD

YYYY

Huish Policies and Procedures

I confirm that I have read and agree with the following policies and procedures put in place by Willow Childcare. Illness and Infectious diseases, Infection Control, Safeguarding, Uncollected Children, Lost Child, Health and Safety, Equalities, Emergency Evacuation/ Closure Procedure, Complaints, and Administering Medicine

I have read and agree with the above policies and procedures put in place by Willow Childcare.

Signed:

First Name

Last Name

Date

MM

DD

YYYY

Huish Medical Form

Name

First Name

Last Name

Date of Birth

MM

DD

YYYY

Doctor's Address:

Doctor's Telephone:

(###)

###

####

Does your child or the child in your care have any known medical problems or additional needs? (Please list)

Please detail any medical needs your child has / medication taken: (please provide fill details, if medication is needed an additional medication consent form will need to be completed)

Does your child have any known allergies? (an Allergy Management Plan will be put in place where required)

Does your child have any dietary requirements?

Any other information relevant to your child's health:

Parent / Carer emergency contact telephone numbers:

In the event that my child is involved in a serious accident I expect to be contacted immediately on the above telephone numbers. In the event that my child requires immediate medical treatment before I can get to the hospital I hereby authorise the staff member present to consent to any emergency medical treatment necessary to ensure the health and safety of my child on my behalf.

First Name

Last Name

Date

MM

DD

YYYY

Huish Permission to Administer Medicine

Child's Name

First Name

Last Name

Date of Birth

MM

DD

YYYY

Child's Address:

Parent's contact number:

(###)

###

####

Parent's contact number:

(###)

###

####

Doctor's Name and Address:

Doctor's Phone Number:

(###)

###

####

Reason for Medicine:

Name of Medicine:

Storage Requirements:

Dosage:

Time to administer:

Hour

Minute

Second

I give permission for medicine to be given to my child in accordance with the details above.

Signed:

First Name

Last Name

- Staff at Willow Childcare will only be permitted to administer medication to your child if you complete and return this form. - Under no circumstances will members of staff administer medication against the will of a child. - Note that we can only administer medication containing aspirin if prescribed by a doctor. If you have any concerns or questions, please contact the Willows manager. Date:

MM

DD

YYYY

Huish Photograph Permission Form

The use of photographs is an important developmental tool which is widely used in play and educational settings for recording, sharing and displaying activities that your children have undertaken. At Willow Childcare we take the issue of child protection very seriously and we would never knowingly publish an image of your child without your consent. As the parent or carer of the child named below, I grant permission for photographs to be taken of my child whilst they are at Willows. I understand that personal details or names of any child in a photograph will never be given in such a way that would allow them to be individually identified. I understand that this image will NOT be used for anything which may be viewed as negative in tone or that may cause offence, embarrassment or distress for the child or their parent or carer. I understand that there will be no payment for my child’s participation. (please tick for consent)

Yes I give consent for my child to be in photographs

No I DO NOT give my consent for my child to be photographed

Child's Name

First Name

Last Name

Signed:

First Name

Last Name

Date

MM

DD

YYYY

Huish Privacy Policy

At Willows we respect the privacy of the children attending the Club and the privacy of their parents or carers. The personal information that we collect about you and your child is used only to provide appropriate care for them, maintain our service to you, and communicate with you effectively. Our legal basis for processing the personal information relating to you and your child is so that we can fulfill our contract with you. Any information that you provide is kept secure. Data that is no longer required* is erased after your child has ceased attending our Club. We will use the contact details you give us to contact you via phone, email, social media and post , so that we can send you information about your child, our Club and other relevant news, and also so that we can communicate with you regarding payment of our fees. We will only share personal information about you or your child with another organisation if we: • have a safeguarding concern about your child • are required to by government bodies or law enforcement agencies • have obtained your prior permission. You have the right to ask to see the data that we have about yourself or your child, and to ask for any errors to be corrected. We will respond to all such requests within one month. You can also ask for the data to be deleted, but note that: • we will not be able to continue to care for your child if we do not have sufficient information about them • even after your child has left our care, we have a statutory duty to retain some types of data for specific periods of time* so can’t delete everything immediately. If you have a complaint about how we have kept your information secure, or how we have responded to a request to access, update or erase your data, you can refer us to the Information Commissioner’s Office (ICO).

Please confirm that you have read this Privacy Notice and that you give your permission for us to contact you regarding relevant matters.

Signed:

First Name

Last Name

Date:

MM

DD

YYYY

If you would like to fill out the New Parent Forms and Policies in ‘Word’ and email them to us, download a copy HERE.

Huish Page